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Service Call / Travel Cost Calculator

Estimate round-trip vehicle and labor costs from your own mileage and hourly assumptions, with an optional travel recovery price.

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Your inputs

01 / Enter

These are editable examples, not recommended rates. Enter your own numbers.

Calculator inputs

Total miles to the job and back. Enter both directions once.

Your actual operating-cost assumption. This editable example is not an IRS rate.

Total crew travel time for the return trip, in hours: 30 minutes = 0.5 hours.

Combined loaded cost for the traveling crew, not the customer billing rate.

Costs for the whole trip not already included above.

Blank omits the price estimate. Enter 0 for cost recovery only; must be below 100%.

Your result

02 / Understand

Loading the example calculation…

Show the math

Estimates use unrounded numbers. Displayed amounts round to cents.

What this means

Travel uses both vehicle resources and paid labor time. This tool combines those costs for one round trip. The optional recovery price targets your margin on that travel component only; it is not a recommended service-call fee.

Worked example

At an illustrative 40 round-trip miles × $0.50/mile, vehicle cost is $20. One travel hour × $30/hour adds $30; $10 parking brings total cost to $60. If you enter a 20% recovery margin, the optional price estimate is $75. These rates are editable examples, not market or tax rates.

How the math works

Vehicle cost = round-trip miles × operating cost per mile. Travel labor cost = round-trip hours × loaded labor cost per hour. Total travel cost = vehicle + labor + additional expenses. Optional recovery price = total travel cost ÷ (1 − margin / 100).

About this estimate

Distance is miles and time is decimal hours. Use total crew labor cost for the people traveling together. For multiple vehicles, account for their combined operating costs. On-site labor, service materials, and unentered overhead are excluded. No IRS rate, route lookup, or ServiceArea integration is used.

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Formula v1.0.0 · Reviewed · Tool ID: service-call-travel-cost